Presentation Guidelines

The author(s) of abstracts included in the program and presented at the Conference agree that the EWDA2026 organizers may publish the abstract, author details, posters and/or slides electronically and in other formats. Presenters who have not registered will not be included in the program.

Any changes to the presenting author must be communicated by email to ewda2026@congrexpo.co.rs. It is the responsibility of the submitting author or original presenter to ensure that one of the co-authors assumes the role of presenting author.

The presentation of abstracts has been planned to take place in person, and we strongly encourage all authors to register for on-site participation at the conference.

Please check the conference webpage for the Final Program and other updates.

All poster presentations must be uploaded via the platform no later than 21 September 2026.

Guidelines for the preparation of your oral presentation

  • Use the same title as the one submitted with your abstract.
  • Present the information you provided in the submitted abstract.
  • Allocate sufficient time for questions within your assigned time slot.

Duration of oral presentation

  • The time length of your presentation will be specified in the Conference’s Final Program (generally 15 or 10 min, except for keynote and invited speakers).
  • Each presenter should allow time for questions within their allocated time
    • 30-minute presentations: 25 minutes + 5 minutes Q&A
    • 20-minute presentations: 16 - 17 minutes + 3 - 4 minutes Q&A
    • 15-minute presentations: 12 - 13 minutes + 2 - 3 minutes of Q&A
    • 10-minute presentations: 8 - 9 minutes + 1 - 2 minutes of Q&A.
  • The Session Chair will notify you when 2 - 3 minutes remain in your presentation.

Preparation of oral presentation

  • We strongly recommend preparing your slides in PowerPoint. Other software packages are acceptable, provided the presentation is saved as a PDF and formatted in widescreen (16:9) format.
  • All presentations must be brought to the Conference venue on a USB drive; there is no requirement to submit your presentation in advance.

Preparing for the Conference

  • Upon arrival at the Conference Registration desk, you will be directed to the area where you can upload your presentation. Please do this as soon as possible to ensure your presentation is available for your session.
  • On the day of your presentation, please arrive at your assigned session room 10 minutes in advance to coordinate with the session chair and fellow presenters.
  • Please note that presentations cannot be given directly from your laptop; they must be given to the technician in the room where you have presentation.
  • If your presentation includes videos, make sure to test them on the venue computers beforehand.
  • Please respect your fellow presenters by staying within your allocated time and complying with the session chair’s instructions if asked to conclude.

Guidelines for the preparation of your poster

  • You should use the same title as submitted with your abstract.
  • You should present the information you provided in the submitted abstract. However, any results that have become available since abstract submission should be included.

Dimensions of your poster

  • Each poster must be in portrait format. Use a font size that can be read from 1.5 m away from the poster.
  • Each poster must be printed prior to the event. Please bring your poster with you (as a hard copy) to the Conference, since there will be NO printing facilities available at the Conference venue. Poster SHOULD NOT BE BIGGER than A0 portrait size – 84.1cm (width) x 118.9cm (length). We recommend using the size: 110cm x 80cm or 100cm x 70cm.
  • Any poster printed in landscape or larger than the provided board for display may not be displayed at the Conference.

Displaying your poster

  • Posters will be displayed in the Poster Hall on the first floor of the Congress Master Center (near the Auditorium and Hall 1).
  • Poster presenters have access to the Poster Hall from 9 am on Tuesday, 29th September and posters should be in place at least until 18.30 on Thursday 1st of October (until the end of the Poster Presentation Session), but it would be best to be on board by Friday 2nd of October lunchtime. After that time, all posters should be removed by their authors. The posters that will be left after the Conference closure on Friday 2nd of October, will be removed and destroyed harmlessly by the Conference staff.
  • Each poster will be assigned a display number. Authors must place their poster only on the designated board.
  • Fixing materials will be available in the Poster Hall. Posters printed on canvas or heavy material are discouraged, as they may be too heavy for the boards.
  • Presenters are responsible for hanging and removing their posters. Posters not collected by the end of the final day will be discarded.

Flayers and hand-outs

  • You may bring A4 copies of your poster to share with interested delegates. Please bring your own envelopes or sticky tape if you wish to display A4 copies, as these will not be provided.

Preparing for the Conference

  • Poster authors will receive an email with their poster registration number, which corresponds to the board number in the Poster Hall.
  • Presenting author must pay the full appropriate fee. The abstract will only be presented and included in the scientific program of the 16th EWDA Conference 2026 if the presenting author has completed the registration process and paid the registration fee in full before July 31, 2026.
  • Authors will also be asked to submit an electronic PDF version of their poster. Please see EXAMPLE.
    Here you can download the conference logo: Logo 1 or Logo 2.
  • All digital posters will be uploaded to the Conference folder on Google Drive, accessible to registered attendees throughout the event.
  • Prepared poster in PDF for upload – please save under the name PosterNumber_Name Surname (e.g. P22_JohnSmith).
  • All poster presentations must be uploaded via the platform no later than 21 September 2026.
  • Further instructions for uploading digital posters will be sent by email.